Stop wrestling with spreadsheets. Our AI-powered scheduling system creates optimal rotas in seconds, balances your labour costs, and keeps your team happy.
Start Your Free TrialSound familiar? You're not alone.
Hours spent on spreadsheets every week
Last-minute shift swaps and no-shows
Overstaffed quiet periods, understaffed rushes
Endless WhatsApp messages about shifts
Everything you need to manage your team efficiently
Build rotas visually by dragging shifts onto a weekly calendar. See your coverage at a glance, spot gaps instantly, and make changes in seconds.
Let AI create the perfect rota based on your sales patterns, staff availability, skills, and labour budget. One click, optimal schedule.
Staff get notified immediately when shifts are published or changed. No more "I didn't know I was working" excuses.
Staff can request shift swaps through the app. Managers approve with one tap. Everyone stays informed, no chaos.
Staff submit their availability preferences. The system automatically respects time-off requests and working hour limits.
See projected labour costs as you build the rota. Stay within budget and hit your labour percentage targets every week.
Our AI assistant learns your business patterns and makes intelligent scheduling recommendations. It's like having a staffing expert available 24/7.
Rota Assistant
Analysing next week...
🎯 Optimisation Complete! I've created a rota that's £340 under your labour budget.
⚠️ Heads up: There's a local event on Saturday. Historical data shows 40% more covers – I've added coverage.
✅ Compliance check: All shifts comply with working time regulations. No one exceeds 48 hours.
💡 Suggestion: Cross-train Alex on bar. You're short on bartenders on Thursdays.
The power of having scheduling built into your EPOS system
AI uses your actual sales data to predict busy periods and staff accordingly. No more guessing.
Staff PINs, permissions, and schedules all in one place. Add someone once, they're everywhere.
See actual labour cost vs sales in real-time. Know your true labour percentage, not an estimate.
Real improvements from businesses using epos247 Staff Rota
Saved per week on scheduling
Average labour cost reduction
Reduction in scheduling conflicts
Working time compliance
Monday
10:00 - 18:00
Wednesday
14:00 - 22:00
Friday
17:00 - 23:00
Saturday
12:00 - 20:00
Your team gets their own view of the rota. No more phone calls asking "when am I working?" Everything they need is in one place.
Common questions about building rotas, holidays and clocking in with epos247.
A staff rota is the weekly schedule of who works which shift. In epos247 you build it in the Back Office on a weekly calendar, and it uses the same staff list as your tills, so there is nobody to add twice.
Staff use Rota247, the epos247 staff app for Android, or open it in any web browser. They see their upcoming shifts, venue memos and their holiday requests in one place, so nobody needs to message the manager to ask when they are working.
Yes. Staff tap Clock In when their shift starts and Clock Out when it ends. Each clock event is timestamped and, if the phone allows it, records the location, so you can see who was on site and how many hours were actually worked.
Staff request holiday in Rota247 by choosing a start date and the number of days. The manager approves it in the Back Office, and the approved days are blocked out on the rota automatically. Copying a week forward never removes an approved holiday.
No. The staff rota is part of epos247, alongside your tills, staff PINs and permissions. Your rota, your staff list and your sales live in the same system, so you can see labour costs against takings without exporting spreadsheets.
Yes. Copy a week's rota forward and adjust it, rather than starting from scratch every week. Approved holidays stay in place when you copy.
Join hospitality businesses saving hours every week with AI-powered staff scheduling.
